This role blends marketing, operations, and administrative support. Responsibilities may include:

• Office Operations & Client Experience: Maintain a welcoming, professional atmosphere in our Portland office. While the majority of our client engagement is virtual, you will greet and settle occasional in-person clients, handle incoming calls/emails with warmth and promptness, manage firm mail, and keep office inventory and vendor relationships humming.
• Practice Management & Intake: Manage calendar scheduling for attorney consultations and client meetings. Oversee new client onboarding workflows, ensuring engagement letters and client files are set up accurately in our practice management software.
• Legal & Paralegal Support: Assist attorneys with document prep, trademark filings, corporate compliance records, and formatting business formation packages.
• Marketing & Firm Promotion: Support firm promotional efforts, event coordination, and outreach projects to help share the NWCL brand with local entrepreneurs.
• Billing & Financial Logistics: Support our team with monthly client invoicing, expense tracking, and basic trust account (IOLTA) compliance logging.
• Process Optimization: Identify ways to make our day-to-day administrative and digital workflows faster, cleaner, and more efficient.

You won’t just observe, you’ll help build systems and projects that clients actually see.

• Experience: 2 to 5+ years of office administration, office coordination, practice management, or legal assistant/paralegal experience (preferably within a boutique law firm, corporate setting, or professional services firm).
• Tech-Savvy: Fast learner with cloud-based tools. Hands-on experience with modern legal tech (especially Clio), Google Workspace, AdobeSign, and DocuSign is a major plus.
• Attention to Detail: Pride in flawless document formatting, pristine calendar management, and keeping digital client files organized.
• Communication: Exceptional written and verbal communication skills with a client-first, approachable attitude.
• Problem Solver: A proactive mindset—you don’t wait to be told what to fix; you jump in and handle operational tasks before they become headaches.

Interest in entrepreneurship, startups, or business strategy is a plus

• Competitive Pay: $53,000 – $65,000 annual base salary depending on experience.
• Great Culture: Work with a friendly, humble, and brilliant team that values humor, balance, and clear communication.
• Impact: See the direct impact of your work by helping local founders build real, thriving Pacific Northwest businesses.
• Comprehensive Benefits: Paid time off (PTO), health benefits coverage, firm holidays, and professional development opportunities.

You’ll have an opportunity to make a real impact on a team that prioritizes delivering real world legal solutions to strong and growing Pacific NW clients, while maintaining a healthy work life balance and enjoying all the Pacific NW has to offer!

If you’re ready to bring your administrative and paralegal  talent to a modern, growing corporate law practice, we’d love to hear from you! 

Option A) submit your application by clicking on the ‘Apply Now’ link below:

Option B) Send the following to info@nwcorporatelaw.com with the subject line Legal Office Coordinator / Office Administrator – Your Name:

• • Resume
  • Short cover letter (tell us why this role interests you)
  • Optional: writing sample, portfolio, or relevant project work